Executive Personal Assistant and Operations Coordinator

Key responsibilities Executive diary and time control Manage the Director's diary, meeting schedule, preparation time and follow up blocks. Confirm meetings, prepare links, issue reminders and ensure the Director is properly prepared. Protect focus time and reduce unnecessary diary pressure. Communication and inbox support Assist with email, WhatsApp and client communication where appropriate. Draft professional responses, flag urgent matters and track pending replies. Ensure important communication is not missed or delayed. Meeting preparation and action management Prepare agendas, client notes, supporting documents and meeting packs. Attend selected meetings where required and capture action items. Follow up with internal team members, clients and suppliers until actions are closed. Client and sales administration Support proposal preparation, quotation follow ups, client onboarding checklists and renewal reminders. Maintain CRM discipline and ensure that opportunities, contacts and ...

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