Executive Assistant

About the Opportunity Calendar & Schedule Management

Own and manage a complex, multi-time zone executive calendar, proactively resolving conflicts and ensuring the CFO's time is protected and well-utilized

Anticipate scheduling needs and coordinate across teams, time zones, and geographies — with particular attention to alignment between Toronto and Hong Kong Travel Coordination

Plan and book extensive domestic and international travel including flights, accommodations, visas, ground transportation, and detailed itineraries

Prepare comprehensive travel packages and briefing documents to ensure the CFO is fully prepared for every engagement

Process and reconcile travel and expense reports through Concur Meeting & Stakeholder Coordination

Coordinate and facilitate meetings with internal leadership, external stakeholders, investors, and board members

Attend select meetings to capture minutes, action items, and follow-ups, ensu...

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