Event Planning Executive - Onsite

**Description:**



**Role Purpose**



Support the Event Planning team with administration, client communication, documentation, and day-of coordination to ensure accurate and timely delivery of events.



**Key Responsibilities**



· Prepare, update, and distribute BEOs, banquet checks, floor plans, and signage.



· Maintain event files, timelines, menus, and function diaries; track guarantees and cutoff dates.



· Coordinate site inspections, tastings, and vendor access; manage sample orders and collateral.



· Handle client queries, minor changes, and confirmations under guidance of Event Planning Manager.



· Support onsite execution: registration, VIP amenities, rooming list audits, and post-event follow-up.



· Ensure data accuracy in systems (Opera/S&C or equivalent) and generate standard reports.



KPIs

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