Administrative Assistant

Responsibilities

• Support various HR administration processes, including onboarding and offboarding.
• Manage the introduction plan for new employees across Europe.
• Maintain and update the EU Intranet.
• Handle proforma invoices and cost approvals within the internal ERP system.
• Maintain time-tracking records and manage the absence management system.
• Process expenses for the Management Team.
• Coordinate travel arrangements for internal company visitors in Wallisellen.
• Provide administrative support to other European office locations and act as a backup for the Administrative Assistant during absences.
• Manage visa requests and prepare invitation letters for visitors.
• Oversee office supply procurement and ensure adequate stock levels.
• Handle all Health & Safety-related matters for the Zurich office. · Manage the annual administration department budget.
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